Guides on how to become a professional using Microsoft word,Shortcut Keys and its uses.
Its obvious people start working on m.s. word
without the proper knowledge
I will guide you on how to use m.s word
The first step to note before using m.s word with
the knowledge of m.s word
You can work on any other application like power
point, page maker, excel etc
Through the transfer of previous knowledge. Excel is
a great package that you can easily understand only if it arouse your interest
and follow the process involve.
INTRODUCTION
It is an application
program developed by Microsoft Co-operation belonging to the Microsoft office
group. It is predominantly used for Desktop Publishing (document creation).
FUNCTION
KEYS:
They Function keys are computer system keys, which
direct the computer of what to do. They are :
Back
Space:-Used to delete characters to the left of the cursor .it can also be used
to carry words back to normal line.
Space
Bar:-The space bar is used to space characters and for
separating joined words.
Enter
Keys:-The enter key used to execute command and also used
for removing the insertion pointer from one line to another.
STARTING MICROSOFT WORD
1. Click the start
button
2. Move the pointer to
programs
3. Click on Microsoft
Word
Alternatively, it could
be opened or started with its icon
displayed on the desktop.
MICROSOFT WORD SCREEN DISPLAYS
The Microsoft word
display screen is made up of the Title bar, the Menu
bar, the Formatting
bar, the Borders, The ruler, the Work Space (text area) and Status bar
TITLE
BAR:
Carries the name of the
application and the file name.
MENU
BAR:
Contains commands
available for the User on what is being done
FORMATTING
BAR:
Have tools for
formatting text fonts, bold face, utilizing, underline, aligning, adding bullets,
etc.
TOOLS
BAR:
Contains icons or
symbols representing various commands in the menu bar
STARTUS
BAR:
Gives detail
information on the pages, section and pages in relation to number of pages column,
lines etc.
VIEWING
Ms- Word different ways to view document on
the screen. Each view allows you provide to concentrate on the different aspect
of your documents.
To do this:
1 Select the normal
view command from the view menu
2Select the outline
view command from the view menu
3Select the print
layout view command from the view menu
4. Select the web
layout view from the view menu
5 Select full screen
command from the view menu
VIEWING
YOUR DOCUMENT AT DIFFERENT MAGNIFICATION
MS Word allows you to
a document on the
screen to get a better look a text, get magnify and reduce the magnification to
concentrate on the document layout
TO VIEW YOUR DOCUMENT
TO DIFFERENT MAGNIFICATIONS
l. Select the down
arrow next to the Zoom control box on the standard tool bar
Or
2. Select the view
command from the view menu
Using the Zoom tool,
you can view your publication in different percentages as follows
·
200%
·
100%
·
75%
·
50%
·
page width
·
whole page
·
many page
TYPING
TEXT
This is usually done in
the text area. The insertion point (1) indicates where the text will appear
when typed. Typing of text is just the same way you normally type on the typewriter.
SAVING
DOCUMENT INTO THE HARD DISK DRIVE (HDD)
Follow these steps to
save your work after typing
I. Click on the file
menu
2. Click on Save As
3. Type in the name for
the document in the file name section of the dialog box
4. Click on save
CONVERTING
TEXT FROM LOWER CASE TO UPPER CASE
1Type the text
2 Select the text
3 Click on format
4 Click on change Case
5 Clicks on either
UPPER CASE OR LOWER CASE
6 Click on ok
CONVERTING EVERY FIRST
IN A LINE OF TEXT TO CAPITAL
1 Type the text
2 Select the text
3 Click Format
4 Click on Title Case
5 Click on ok.
SPELLING CHECKING
Microsoft word also has
the ability to proof read your document to correct wrong spellings.
To spell check your works do this.
1 Start from the
beginning of your document
2 Click Tools
3 Click to format
4 Click spelling and
grammars
5 Click on ignore to
skip at the right word
6 Click on change to
replace Wrong Word
7 Click on add to
include a word into dictionary
8 Click on ok.
Note
When it comes across a word that is not in the
dictionary, it highlights it and gives you options. You can choose the right
clicking on it and choosing change. However, if the highlighted word is
correct, choose ignore so that the spell checker would skip it and continue
spell checking When spell checking is completed, choose Ok to turn to your document.
CREATING A DROP CAP (A letter that is bigger than
others)
A drop cap is a letter that is bigger other
letters and some lines of text follow immediately
Before
starting from the normal line like in Ms Word definition.
1 Type the text to be used for drop cap
2 Select the text
You will see the following
Top
Bottom
Left
Right
Gutter
Header
Footer
Mirror margin.
3
click on the down list ( ) to reduce
the left and right or click on the upper drop list to increase the left and right margin .
After you have finished click ok .
PAPER
SIZE AND ORIENTATION
MS-Word sets margins in relation to paper size you use.
MS-Word has two paper orientations. They are:
PORTRAIT
LANDSCAPE
TO SET TH E PAPER SIZE AND ORIENTATION
Select file menu and locate page set-up
In the page box, select the paper size you want A4,
B3 Legal and Tabloid etc
To use the custom size, type or select the
measurement you want in the width and height boxes.
Under the
orientation option, select the Portrait or Land-scape option
Under the apply box specify which part of the document
you want to apply, e.g. the current section or the old document or from the point
on Click Ok
FINDING AND REPLACE
The find is used to look for a word while the
replace is used for replacing an old or wrong word. To carry out find or
replace, follow the following steps
Place the cursor or the insertion point at the
beginning of the document
Click on edit
Choose Replace
Type the text
you want find also type the replacement text in the replacement box
Choose Replace or Replace All for immediate
replacement
CONVERTING TEXT FROM LOWER CASE TO UPPER CASE
Type the text
Select the text
Click on Format
Click on Change Case
Click on e her UPPERCASE OR LOWER CASE
CONVERTING EVERY FIRST LETTER IN ALINE OF TEXT TO
CAPITAL
Type the text
Select the text
Click Format
Click on Change Case
Click on Title case
Click on Ok
SPELLING CHECKING
Microsoft word has the ability to proofread your
document to correct wrong spellings
To spell your work do this
Start he beginning of your document
click Format
iv Click Spelling and Grammars
on ignore to skip at the right word
vi. Click on Chunge to replace Wrong Word
vil Click on add to include a word into dictionary
viii Click on Ok
Note
When it comes across a word that is not in the
dictionary, it highlights it and gives you options. You can choose the right
clicking on it and choosing change. However, if the highlighted word is
correct, choose ignore so that the spell checker would skip it and continue
spell checking When spell checking is completed, choose Ok to turn to your document
Note: The above example is more useful in Office
2007
For office 2010 it is advisable to make use of
the shortcuts keys
Shortcuts aid typing a
lot once you are familiar with shortcut keys you will definitely become guru in
typing.
Some
Shortcut Keys And its Uses.
KEYS
|
USES
|
1.
Shift+s
|
To Save your work or document
|
2.
Alt+F4
|
To shut Down
|
3.
Cntrl
+Z
|
To Undo
|
4.
Cntl+V
|
To Redo
|
5.
Cntrl+P
|
To Print
|
6.
Shift+F3
|
To Change Alphabets to capital letter and also change the first
letter to either capital letter or Small letter
|
7.
Cntrl+D
|
To Change font format
|
8.
F1
|
For Help And support
|
9. Shift
|
To start a letter with capital letter
|
10. Cntrl+arrow
left
|
To select single word on a row
|
11. Cntrl+arrow
right
|
To select single word on a row
|
12.
Capslock
|
To type with capital letter
|
13.
Shift +F5
|
Finding and replace
|
14.
Shift+F3
|
To refresh page while browsing
|
15.
Cntrl+F
|
To search for a text
|
16.
Cntl+H
|
Find and replace
|
17. Cntrl
+N
|
To create a new document
|
18.
Cntrl+X
|
To cut
|
19.
Cntl+V
|
To Paste
|
20.
Cntrl+arrow Up
|
To Highlights or select words up
|
21.
Cntrl+C
|
To Copy
|
22.
Cntrl+A
|
To Highlights all words or Select
|
23.
Cntl+J
|
To Align Text tom left
|
24.
Cntrl+E
|
To place words in Center
|
25.
Cntrl+R
|
To align words to right
|
26.
Shift+J
|
To change letter to superscript e.g to change 2 to 2 square
|
27.
Cntrl+B
|
To Bold text
|
28.
Cntrl+U
|
To Underline Your text or words
|
29.
Cntrl+M
|
To move your text to right
|
30.
Shift
|
To Use any symbol press down the shift key
|
31.
Cntrl+O
|
To look for file
|
32.
Cntrl+Q
|
To move your text to right
|
33.
Cntrl+w
|
To quit your current work
|
34.
Cntrll+F5
|
To refresh page while browsing
|
35.
Cntrl+I
|
To Italics your text
|
36.
SpaceBar+Nextkey
|
Flight mode Off & On
|
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